I.          All requests to sponsor will be directed to the Diocesan Refugee Coordinator.

II.         The Coordinator will have direct contact with the parish Refugee Committee Chair and receive a committee membership list.

III.        The Coordinator will make the determination that the person to be sponsored meets the convention definition and the immigration criteria for church sponsorship.

IV.       The Coordinator will determine if the sponsorship is:

       Named                      -A refugee named by the church
       Unnamed                 -Selected by the Government
       Joint Assistance     -Usually selected by the Government (costs borne by Government and settlement to be done by church)

V.        Approval to sponsor must be given by the Parish Council of the parish and/or vestry.

VI.       The Coordinator will then send out the application form to the parish contact.

VII.      The application will be returned by the parish to the Coordinator.

VIII.     The Diocesan Refugee Coordinator will examine the application to determine that funding plans are adequate and the resettlement plan is realistic and meets the needs of those being sponsored.  The Coordinator will help the sponsoring committee in any way possible.

IX.       If all is satisfactory to the refugee Coordinator, the Coordinator will notify the Bishop.

X.        The Bishop on being satisfied will send the letter granting permission to sponsor to the parish.

XI.       The parish committee chair will notify the Coordinator at the end of a year if the refugee(s) has/have not arrived.

XII.      The parish contact of committee chair will notify the Coordinator upon the arrival of the refugee(s) in Canada.

XIII.     The parish contact or committee chair will notify the Coordinator if difficulties arise during the sponsorship so that the Coordinator can undertake to assist.

                                                                                                                                          Prepared July 2003